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Careers: Executive Assistant to the Head of School and Office Manager

Admin
November 10, 2026

The Organization

Bialik Hebrew Day School is a thriving Kindergarten to Grade 8 Jewish day school in the GTA, educating more than 1,650 students at two branches: the Viewmount Branch in midtown Toronto and the Himel Branch on the Vaughan Jewish Community Campus. Since opening its doors in 1961, Bialik has offered high-quality General and Jewish Studies programs with a commitment to academic innovation and excellence.

Bialik’s non-prescriptive Jewish education emphasizes Hebrew literacy, Zionism, Jewish values and identity. The school develops thoughtful learners and problem solvers with the qualities and skills to become future Canadian and Jewish leaders.

Job Summary

Bialik Hebrew Day School is seeking a highly organized, proactive and service-oriented Executive Assistant to the Head of School and Office Manager at the Viewmount Branch. This dual role combines high-level executive support with responsibility for the daily operation of the Viewmount front office.

Reporting directly to the Head of School and working closely with the Viewmount Principal, the successful candidate will manage executive priorities, communications and Board administration while supervising front office staff and coordinating efficient, welcoming and responsive office services. The role requires sound judgment, discretion and the ability to balance confidential executive work with the immediate needs of a busy school community.

Employment Type: Full-time, Permanent

Location: Viewmount Branch, 2670 Bathurst Street, Toronto, ON

Hours: Monday to Friday, 8:30 AM - 4:30 PM

Annual Salary Range: $85,000.00 - $95,000.00

Executive Assistant Responsibilities

  • Act as the primary administrative support to the Head of School, managing complex calendars, prioritizing appointments, and seamlessly resolving scheduling conflicts.
  • Screen incoming communications and draft correspondence, presentations, reports, and community messaging on behalf of the Head of School.
  • Coordinate Board and committee meetings, managing logistics, agendas, pre-reads, minutes, and secure governance records.
  • Organize logistics for conferences, donor receptions, and other executive events while maintaining highly confidential electronic and physical records.
  • Support special projects and administrative initiatives, proactively anticipating executive needs to ensure timely follow-through.

Viewmount Office Manager Responsibilities

  • Oversee daily front office operations and supervise administrative staff, providing training, feedback, and performance support.
  • Manage office schedules and coverage to ensure reception, telephone service, and administrative functions operate consistently and professionally.
  • Address parent and staff inquiries promptly, directing complex or sensitive matters to the appropriate administrator while maintaining strict discretion.
  • Maintain and improve office procedures, shared calendars, and filing systems to reduce duplication and enhance service delivery.
  • Liaise with Facilities, IT, and security to coordinate access and service arrangements, and align processes with the Himel Branch and Viewmount Pincus Campus.

Qualifications and Skills

  • Experience providing executive support to a Head of School, senior executive or other senior leader.
  • Experience managing an office or coordinating administrative operations, including supervising and supporting staff.
  • Exceptional organizational skills and attention to detail, with the ability to manage complex logistics, frequent interruptions, and competing priorities in a busy environment.
  • Professionalism, sound judgment, and the ability to handle confidential information and interpersonal situations with high tact and discretion.
  • Excellent written and verbal communication skills, including strong drafting, proofreading and editing abilities.
  • A proactive, flexible approach, with the ability to anticipate needs, solve problems independently and bring projects to completion.
  • Strong proficiency in Google Workspace, including Gmail, Calendar, Docs, Sheets, Slides and shared drives, and the ability to learn new administrative systems.
  • A college diploma or undergraduate degree.
  • Experience in a school setting and financial literacy are assets.

Qualified candidates should email a resume, cover letter and references to hr@bialik.ca with ‘Executive Assistant and Office Manager’ in the subject line.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

This job posting may have been prepared using AI-based tools to support clarity and accessibility. Bialik does not use artificial intelligence to screen or assess applications or to make hiring decisions.

Bialik is an equal opportunity employer and welcomes applicants from all backgrounds. Accommodations are available upon request for candidates participating in the selection process. All information received will be kept confidential and used solely for recruitment purposes.